CZ:Editorial Council Resolution 0007

The resolution

Whereas, The Citizendium Editorial Council's membership should be particularly well-informed about the project;

Whereas, Membership should also include some representation from the body of authors, whose special interests are affected by Council decisions; and

Whereas, the Council needs a method whereby regular selection of members, including Council leadership, can take place;

Resolved, That the Council adopts the following rules and procedures for Council membership.

I. Composition of the Council.

The Citizendium Editorial Council, concerned as it is with matters of content policy about which knowledge professionals are particularly expert, will have a preponderance of editors among its membership. But, since the Council is voting on matters that concern the rights and responsibilities of authors, the body of authors as a whole also requires representation.

Therefore, there will be 33 regular members of the Editorial Council, 22 editors and 11 authors. The size of the Council may be increased by Council vote, particularly if the number of active Citizens increases, and there are enough personnel for all governance functions.

In addition, however, the Council itself may vote to bring aboard up to ten other "elected" members. This should be done if, for example, some particular person has been doing important service to the Council and it is to the advantage of the project that he or she be a Council member.

All members must satisfy the requirements for membership listed below.

II. Requirements for membership.

To be qualified to be a member of the Citizendium Editorial Council, a person's identity must be confirmed to the same level of certainty required for editors generally. Moreover, the person should have

(1) made his or her first edit of the wiki at least one month prior to the beginning of the selection process;

(2) edited the main namespace or the main talk namespace of wiki, in good faith, at least 20 times in the past year; and

(3) made at least one edit in the last three months.

III. Selection of members.

II.A. Term limits.

Members will serve two-year terms, with a selection occurring yearly on the first Tuesday of April, with a term limit of one consecutive term (subject to rules stated below), and with no limit on non-consecutive terms. The first selection will occur in 2009 (but see Part VI below).

To guarantee that there is always a mix of new members and old members, each selection will replace (on alternating years) 17 or 16 members of the 33-member Council.

III.B. Preparation for selection.

The Council will hold a selection process beginning every year on the first Tuesday of April (to begin in 2009: see Part VI below).

The technical department of the Citizendium will compile a list of Citizens that satisfies conditions (1)-(3) above. Then the Secretary or, if the Secretary is not available, a person chosen by the Chair (in either case, the "Selection Official"), will determine which of the members are eligible editors, according to the list on Category:CZ Editors.

The Selection Official will then, on the date of the beginning of the selection process (above), e-mail the eligible editors, asking if they are willing to join the Council. At the same time, the Selection Official will post a call for author representatives to Citizendium-L.

Council members may not be members of the Executive Committee, the Constabulary, or the Judicial Board. Therefore, a person cannot be considered eligible if he or she is a member of the aforementioned bodies, unless he or she agrees to resign from those bodies. This policy must be conveyed to all candidates by the Selection Official.

The Selection Official will wait for two weeks for replies to be received. The Selection Official should respond to every mail immediately (but briefly), so that the applicant knows it has been received.

III.C. The selection procedure.

As to editor representatives, in the unlikely event that the pool of eligible and willing editors numbers fewer than 22, then the selection official should invite (at random) other editors whose work does not satisfy (1)-(4).

As to author representatives, in the unlikely event that the pool of eligible and willing authors numbers fewer than 11, the selection official should post another call for willing authors stating that otherwise ineligible authors are welcome to join. If there are still not enough authors who are not eligible, then a random selection from among ineligible but willing authors is made to fill the other spots.

If the editor pool numbers exactly 22, or if the author pool numbers exactly 11, those editors (or authors) become the members.

If the editor pool numbers more than 22, or if the author pool numbers more than 11, then the following happens:

• all current members are excluded first;
• if, among the eligible candidates remaining after current members are excluded, (a) there are fewer than 22 (11), then a random selection from among the current members to fill the slots, (b) there are exactly 22 (11), those are the new members; and (c) there are more than 22 (11), then a random selection is made from those.

The Council may require the Selection Official to follow a special method for making random selections.

The Selection Official places Category:CZ Editorial Council Members on their user pages, sends a list of their e-mail addresses to be added by the list manager of cz-editcouncil, and sends e-mail announcements to the selected persons.

In addition, at the same time, the Selection Official compiles a list of the names and e-mail addresses of the persons who are no longer Council members. He or she sends a notice to those persons informing them that they are no longer members, and also send the list to the list manager of cz-editcouncil, who removes the addresses of former members.

IV. Elected members.

At any time during the year, any Council member may nominate a person for one of the ten available "elected" positions on the Council. The nominating member should give some indication as to why the nominee is needed on the Council. The Council then votes on the person's selection. This is a straight up-or-down vote, without discussion (unless there is a specific call for a discussion period), and does not require a special resolution.

Elected members may be selected for a given year before the end of the previous year. This is not necessary, however, to guarantee a particular person membership on the Council.

To prevent the elected members from becoming a permanent Council "elite," no one may be an elected member of the Council for more than three years.

V. Selection of officers.

In progress, to be filled out soon --Larry Sanger 16:45, 29 January 2008 (CST)

VI. Initial Council period.

For purposes of initiating these rules, and to guarantee that there is always a mix of new members and old members, we will use some special rules for the first (present) Editorial Council.

On [date to be determined], the Selection Official will create a list of all current Council members who have edited the main namespace or the main talk namespace of wiki, in good faith, at least 20 times in the past year, who have made at least one edit in the last three months, and who voted on at least one-half of the resolutions. The Selection Official will mail to each of these members asking for confirmation, within two weeks, that they wish to continue serving on the Council. All Council members who fail to meet the criteria, and who do not confirm that they wish to continue on the Council, will be removed from the Council on [two weeks after the above date].

If there are then fewer than 22 editors remaining, a process similar to the one described above will be used to fill the needed places. If there are more than 22 editors remaining, Council members will be removed according to which have been least active in the previous three months. The Council will add 11 authors according to the above process.

The resulting Council members will then continue to serve until the first Tuesday of April, 2009, or the first Tuesday of April 2010, depending on whether they entered the Council in 2007 or 2008. Need to put the following illustrations into prose here...

Illustrations

Example 1. 2007 Continuing from start: 31 members added in 2007 2008 Continuing: 13 members added in 2007 continue on (under start-up rules) New: 20 members 2009 Continuing: 17 members added in 2008 New: 16 members Exiting: 13 members added in 2007 Exiting: 3 members added in 2008 (these are considered replacements for 2007 members) 2010 Continuing: 16 members added in 2009 New: 17 members 2011 Continuing: 17 members added in 2010 New: 16 members Etc.

Example 2. 2007 Continuing from start: 31 members 2008 Continuing: 20 members added in 2007 continue on (under start-up rules) New: 13 members 2009 Continuing: 3 members added in 2007 Continuing: 13 members added in 2008 New: 17 members Exiting: 17 members added in 2007 2010 Continuing: 17 members added in 2009 New: 16 members Exiting: 3 members added in 2007 Exiting: 13 members added in 2008 2011 Continuing: 16 members added in 2010 New: 17 members Etc.

Method of execution

Upon adoption, the rules will be moved onto their own page and linked appropriately from other Council pages.

The Chair will ask the Secretary whether he wishes to serve as Selection Official; if not, the Chair will ask someone else to do the job, or else do it himself.

The Chair and the Selection Official will together set a date for the beginning of the selection process, which the

Vote

No vote yet

Current status

Waiting period for making amendments

Discussion

• Closed Member position statements
• Discussion at the Forum

Sponsors

Before it is added to the Agenda, these sponsors, but only these sponsors, may edit the text of the resolution. After it is added to the Agenda, it cannot be edited by anyone except via the amendment process.

• Sponsored by: Larry Sanger
• Co-sponsored by Council members (limited to two names):John Moffett ; Martin Baldwin-Edwards

Resolution history

• Proposed: November 16, 2007
• Entered queue: (bypassed)
• Entered initial discussion: November 23, 2007 04:30 hrs. UTC for 4 days
• Entered public discussion: November 27, 2007 04:30 hrs. UTC for 8 days
• Entered waiting period for putting forward Amendments: December 05, 2007 04:30 hrs. UTC
• Entered discussion on Amendments:
• Entered voting on resolution:
• Close of voting on resolution:

The Editorial Council was merged with the Management Council into a single governing body in 2013. All EC rules and decisions were upheld
except where they contradicted the merger. The following links are to archived and out-of-date pages:
Mailing List Archives • Resolutions • Log • Essential Policy • Rules of Procedure • How to Make a Resolution