User talk:D. Matt Innis/Approval instructions sandbox

1. Examine the talk page. Make sure it's clear that there are three editors who are in agreement about the approvability of the article, or, if it seems there is an individual approval going on, make sure that the person approving the article has not worked much on the article. (For that, examine the article's history.)
2. Go to the article's Metadata page. Change the status to "0". Type the names of the approving editors in the Approved section of the template. Select and Copy all fields from cat1 to date. Save and then blank all the ToApprove fields.
3. Go to the articles Approval page. Paste the cat1 to date fields into the {{approval}} template. Save.
4. Move the article to the Draft page:
   • If the latest version is also the version that was approved:
     • Click on the "Move" tab of the Approved article. When asked for the new name, type the name of the article with the extension "/Draft". If the article name is "XYZ" then the draft page name is "XYZ/Draft". This will move the page and it's history to the new Draft article. Copy the draft version of the article (i.e., the one you see by simply clicking "edit"). Click on the "Main Article' link on the subpage form. You will be redirected back to the Draft page, but then click on the article page again where it says "redirected from XYZ." This will bring you to the redirected article page. Click edit and paste the contents of the Draft page into the article.
   • If the latest version is not the version that is approved:
     • Make the Draft page:
       • Copy the current version of the article and paste it into a newly created "Draft" page by going to the address bar on your browser and adding /Draft to the text that is already there. If the article name is "XYZ" then the draft page name is "XYZ/Draft".
       • Return to the article page and click on the 'Version date' in the ToApprove template. Click the edit button and copy that version of the article. Click Cancel, then click 'article' and 'edit'. Delete the text that is there and paste the contents that you copied earlier in its place.
   • Save. You're done making the Draft page.
5. Protect the approved version of the main namespace copy of the article:
   • At the very top of the article, put in the {{approved}} template. This requires that you copy the exact editor username and group name. Here is the form:

     {{approved|editor=APPROVER USERNAME|group=GROUP NAME}}

     For example:

     {{approved|editor=Nancy Sculerati MD|group=Biology}}

     In some cases other fields, such as group2 and abc, will have to be used in the form:

     {{approved|editor=APPROVER USERNAME|group=GROUP NAME|group2=GROUP2 NAME|abc=ARTICLE NAME SORTED}}

     The group2 field should be used when a second workgroup has oversight.

     The abc field should be used for all biographies so they are sorted by last names. For example, the Barbara McClintock approval template is written as abc = McClintock, Barbara so the article is sorted under M rather than B. This field can be useful for non bigraphical articles too; a hypothetical example is 'List of Biologists' that that would use the abc field in the following formatt: abc = Biologists, List of.

   • Save.
   • Press the "protect" tab. Change both "Edit" and "Move" options to sysop only. Explain why you're protecting the page: "Article version approved." You're done making the Approved article copy.
6. Now, go to the article's Talk page, and "comment out"--do not delete--the template. To do this, simply surround the {{ToApprove}} template code with

   <!-- [template code here] -->

   • Change the Article Checklist status to "0" for approved.
   • Leave a note saying that you've approved the article.
   • Insert this template at the bottom of the talk page to separate the before approval article discussion from the after approval discussion.

==APPROVED Version 1.0==

<div class="usermessage plainlinks">Discussion for [http://en.citizendium.org/wiki?title=PAGE ID Version 1.0] stopped here. Please continue further discussion under this break. </div>

Make sure to put the current version in the PAGE ID space. An example should look like this:

Discussion for Version 1.0 stopped here. Please continue further discussion under this break.

• Click on the XYZ talk page Move tab. Type in the new location of the new talk page [[Talk:XYZ/Draft]]. A redirect will automatically be made so that all discussion will remain together on the talk draft page.

Finished!